Technology is a critical part of the 21st century classroom, we believe there is great potential for the use of online apps/tools to improve teaching and learning. The ever increasing availability of online teaching and learning resources comes with inherent risks and concerns regarding student data, privacy and student work. We as a district have a responsibility to ensure that student's data and privacy is adequately protected while using any online digital resource for school work. The Governor Wentworth Regional School District is providing the following information/resources for parents so that they can better understand what student data is, how student data is collected and used and the laws and practices that the district adheres to in order to protect student data and privacy.*
The primary goal of the GWRSD Data Governance Plan is to protect the storage and transmission of personally identifiable information of students and staff. The GWRSD is committed to protecting the privacy of our students and staff through maintaining strong privacy and security protections. A data governance team has been established consisting of district administrators and the IT Director who acts as the Information Security Officer (ISO).
The School Board recognizes the value and importance of a wide range of technologies enhancing the educational opportunities and achievement of students. All components of technology must be used in ways that are legal, respectful of the rights of others, and protective of students. All persons who have access to district data are required to follow state and federal law, district policies and procedures, and other rules created to protect the information.
The data security policy, standards, processes, and procedures apply to all students and staff of the district, contractors and volunteers who have access to district data systems or data. This policy applies to all forms of GWRSD data and information, such as speech, hard copy, email, cloud based services, etc..
A consistently high level of personal responsibility is expected of all users granted access to the district's technology resources. Any violation of district policies or procedures regarding technology usage may result in temporary, long-term or permanent suspension of user privileges. Possible disciplinary/corrective action may be instituted for; unauthorized disclosure of PII or confidential information, sharing your user IDs or passwords, installation or use of unlicensed software or software not approved for district technological systems.
Staff are responsible for securing sensitive data for transmission through email or other channels. Staff should not transmit files labeled classified, confidential, or restricted through email or third party file transfer services without district approval. When possible, staff should de-identify or redact any PII or confidential information prior to printing. PII and confidential information shall not be downloaded, copied or printed indiscriminately or left unattended and open to compromise.
For more information please read the entire Data Governance plan. It is important to remember that ALL APPS, EXTENSIONS AND TOOLS be approved before use. You will be notified concerning the status of the DPA which depending on the response time of the vendor may take anytime between two weeks and one month so please plan accordingly.
A list of apps with approval status is provided below. Yellow = Waiting for contract approval Green = Approved Red =Denied
My app has been denied. What can I do now? Please know that if the app, tool or extension that you submitted is rejected it is not necessarily a permanent designation. Some vendors are listening to the needs of educators and have changed their use and collection of PII, over time, we hope more vendors will come into compliance. You are encouraged to contact the vendor to express your desire to use their product if they will agree to the Data Privacy Agreement. Denied apps, tools and extensions will be reviewed periodically in order to update the status. We have the power to effect change.
*A note of appreciation to the Bedford School District IT Department for their generosity and guidance .
SAU 49 Office PO Box 190, 140 Pine Hill Road Wolfeboro Falls, NH 03896 Phone: (603) 569-1658 ~ Fax: (603) 569-6983 email: firstname.lastname@example.org